Guidelines for Writing Reports
You are required to submit a short report to the owner of the business. The reports are necessarily short, and thus need to be focused, concise and summarized.
The following extract may be of assistance:
‘Writing reports gives practice applying theoretical concepts to a real-life context. If you are planning a career in an organisational context, it is likely that at various stages in your career writing reports will be required. Learning to write a report, therefore, is not just a method by which your lecturers evaluate you; it is also part of professional development, and a way of learning business principles, integrating them into your critical mind.
Organisations call for reports when they have difficult decisions to make. They therefore require the author to exhibit investigative skills, judgment and the ability to write persuasively. Writing persuasively for a report means that you need to appear to be objective. You are required to produce proof or evidence to support your ideas. It is not enough to recommend a course of action; you need to explain why this is the best solution, what its short and long term results will be, and explain the reasons.
Remember above all that a report is a practical project. A report assumes that someone has a problem and they want guidance on how to deal with the problem. If you are writing for a particular person, keep that person in mind. Focus on their needs and recommend a solution that can be implemented. Be specific: avoid generalisations…’.
Note that the report must include:
Heading (To, From, Date, Re)
The following is an example of a basic report structure (to follow the heading):
identify subject, context and specific problem.
define specific objectives.
The unqualified accountant of Sizbiz Trading, Fife Le Bonbon has produced a set of financial statements for the year ended 30 June 2015. These are contained in the excel file “Assignment 1 Appendix A” in the Material for Assignment 1 folder. The Managing Director of Sizbiz, Mr Fred Wardo thinks the statements are overly optimistic but, as he doesn’t know much about Accounting, he asks you to go through the financial records and see if the statements do make sense.
After a thorough examination of the financial records, you have come across the following anomalies:
For the points a) to e) above, on the financial statements in the Excel file “Assignment 1 Appendix A”, make the required adjustments in the column “Adjustments” and then enter the revised amounts in the “Revised” column. An example has been entered for you. An invoice for advertising incurred prior to 20 June 2015 was not entered. To correct this, Advertising expense has been increased by $5,000 and Accounts Payable has also been increased by $5,000.
If there is no adjustment required, simply enter the original amount in the “Revised” column so that you may complete the revised financial statements. (15 marks)
Prepare a report for Mr Fred Wardo following the structure outlined in the Assessment Guide.
For each of the adjustments a) to e) explain why you have made them and justify your adjustment by reference to basic accounting concepts and generally accepted accounting practices. Each of the adjustments should be used as a heading in your report. (27 marks)
Evaluate the revised profitability of Sizbiz, given that the industry average percentages are 48% for Gross Profit and 8% for Net Profit. Head this “Evaluation of Profitability”. (6 marks)
Communication of ideas, report structure and referencing.(12 marks)
[Total: 60 marks]
Financial Analysis Of Sizbiz Company
Length: 4 pages (1100 Words)
The following report addresses issues raised by Mr. Fred Wardo, who is the Managing Director of Sizbiz Company. After receiving the company’s financial statements for the year ended 30th /June/2015 from the Accountant, Mr. Wardo doubted the clarity of the report. The reports appeared to be overly optimistic according to the Director. To clear the doubts, the director instructed thorough scrutiny of the financial statements’ report. Upon investigation, the researcher encountered several errors in the report. The following discussion looks into the specific errors identified by the researcher. The report explains in details the anomalies and their effects on the financial statements of the business. The researcher also draws a conclusion and makes recommendations on how to correct the errors (Linsmeier et al.,1997).
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